What are the booth dimensions?
For dimensions and specifications refer to the display booth specifications.
What is included with my booth package?
Each booth package includes;
- Booth structure
- Fascia – standard 2415mm x 260mm height made of laminate ply
- 10 amp power
- LED spot lights
- Event badges & kits for 2 delegates
- a trestle table and 2 chairs (optional)
- access to the evening functions on both event days
- company profile in event mailout campaigns & event page
- morning tea & boxed lunch over the 2 days
How do I register as an exhibitor?
Interested companies can register as an exhibitor through our official HOTEC page.
What is the deadline for registration?
The deadline for registration is 4pm on 25th September 2026, if not booked out earlier.
What are the setup and teardown times for the exhibition?
Setup times is on Wednesday, 22 October 2026 from 8:00 AM – 7:00 PM only.
Teardown begins at 5:00 PM on Friday, 23 October 2026.
Are there any restrictions on booth design, displays, or signage?
Booth design, displays and signage must comply with HOTEC’s guidelines, which can be found in the exhibitor Terms and Conditions.
Is there Wi-Fi available at the exhibition venue? What are the costs associated?
Dedicated complimentary wifi will be provided throughout the event. Should you have enhanced internet requirement (e.g.: Uploading/Downloading videos, Live streaming etc.), this may come at an additional cost so please let us know and we can discuss the options.
Details on costs and how to access Wi-Fi will be provided closer to the event date.
Can I ship materials to the venue ahead of time? What are the shipping guidelines?
The event venue does not have storage space for crates, pallets or large shipments. Any materials to be sent to the event venue may arrive no earlier than 1 day prior to 21/10/2026. A Handling and Storage House Charge per box/item (plus all applicable dates) will be assessed and imposed by the venue to offset costs of utilities and equipment, and other non-labor expenses.
The event venue will not be responsible for any loss or damage to materials and does not take responsibility for clearing any custom related charges.
Confirmation on a storage facility or space for any shipments requiring storage longer than this is being discussed and will be advised to all registered exhibitors once finalised.
What is the cancellation policy for exhibitors?
Our standard Tradeshow and Conference Cancellation policy is as follows;
- Date of Signed Registration Form to 41 Days from Event: 100% refund of the fees
- 40 to 31 Days from Event: 50% of the total fees invoiced to cover administration fees.
- 30 Days from Event: 100% of the total fees for the event will be charged
- No Show Condition on event date: 100% of the total fees for the event will be charged.
Or refer to our full Tradeshow and Conference Cancellation Policy for more details.
What is the refund policy if the event is cancelled?
Per the provisions contained in the HOTEC Terms and Conditions under clause 8;
“The Organiser may also terminate this Agreement for convenience, in which case any refund entitlement shall be determined strictly in accordance with the Tradeshow & Conference Cancellation Policy.”
Are there sponsorship opportunities available?
Yes, sponsorship opportunities are available. Please contact our team at info@fhta.com.fj for more information and available packages.
What promotional opportunities are there for my company before and during the event?
We offer various promotional opportunities including social media shout-outs, featured listings on our website, and discounted advertising with our event media partner.
Who can I contact for technical support during the event?
Technical support will be available onsite during the event and you can see any of the designated events team on the ground.